Posts from June, 2010

Leaders in AP Continue to See Reduced Costs

Tuesday, June 29th, 2010

When it comes to accounts payable, best-in-class companies continue to forge ahead, streamlining processes and cutting costs. In fact, a recent study, “Global Payments: Maximizing Cash Flow with Electronic Payments and Process Automation,” by Aberdeen Group found that top firms need less than five days to process a transaction. That compares with more than nine days for average performers, and nearly 16 for laggards. The top performers also have seen their AP processing costs drop by more than 14 percent annually, versus an average decline of 3.3 percent, and a slight increase in annual processing costs among the bottom 20 percent of companies.

Several attributes are common to many high-performing AP departments. For starters, they are 21 percent more likely to have established centralized processing or a shared service center for accounts payable than other firms. In addition, these firms are 37 percent more likely to have fully automated their procure-to-pay processes. (more…)

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An Open Letter to Lavante Clients and Friends About our New Location

Thursday, June 24th, 2010

I wanted to take this opportunity to share some exciting news with our clients and friends.  Lavante is moving!  As of next Monday, June 28, 2010 Lavante will be expanding into a new home office at 6800 Santa Teresa Boulevard, Suite 200, San Jose, CA.   The new facility is nearly three times the size of our current location!

Although the move underscores a tremendous period of growth and success for Lavante, I am still a little nostalgic about leaving what has become my second home over the past seven years.  It is at this location where I watched Lavante blossom into the industry leader that it is today; it is at this location where I enjoyed the distinct pleasure of building a world class team of professionals; and it is from this vantage where I earned the privilege of working with  many of the valued clients and partners that are reading this note today.  Thank you.

Through our transition, please continue to expect great things from Lavante.  We are leveraging the new expansion as an opportunity to increase all of our departments including sales, marketing and engineering.  It is likely that you will see the Lavante brand more frequently in the market, and if you haven’t already… you will soon hear about our expanding product line for Supplier Information Management (SIM) services.  

I encourage all of you to take an active part in our growth.  Please ask questions about what we are up to and if you are so inclined, please offer your thoughts about how we can build better tools or how we can better serve you.  Since 2001 we have excelled because we have regarded our clients as partners, and we have always built the tools that dealt directly with their pain points and needs.  We now find ourselves in a position to listen more intently and to do more to support our partnerships.  We welcome this opportunity.

Thanks again for all that you have done to support Lavante throughout the years, and let this message serve as an open invitation to visit us at our new location at any time — to get a first-hand look at what we are up to!  

Sincerely,

Joe Flynn, Founder and CEO, Lavante Inc.

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Come January, the backup withholding rate will change

Thursday, June 24th, 2010

As you no doubt know, many payments that are reported on Form 1099 can be subject to backup withholding, including interest and dividend payments, rents, profits, and commissions. Backup withholding comes into play under certain circumstances, such as when the payee neglects to provide a taxpayer identification number (TIN) or the IRS sends the payer a notice that the payee has furnished an incorrect TIN, the IRS notes.

A payer that fails to carry out backup withholding when it’s required may itself be liable for any amount that should have been withheld, according to information from the accounting firm, Deloitte.

What’s received less attention is the fact that the current backup withholding rate of 28 percent is scheduled to expire at the end of this year. According to information from the IRS, it will revert to 31 percent. That’s because the request to extend EGTRRA, or the Economic Growth and Tax Relief Reconciliation Act of 2001, does not include keeping the backup withholding rate at 28 percent. So, the rate will revert to 31 percent, or the level that was in effect before EGTRRA.

Although the change is still six months out, AP professionals will want to begin identifying the changes to their systems and procedures that they’ll need to make in order to shift to the new rate.

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Unlocking trapped working capital from your supply chain (Notes from Spendmatters.com analysis of Basware and Lavante partnership announcement)

Thursday, June 24th, 2010

Lavante’s recent activities were covered this week by an industry expert.

Jason Busch of SpendMatters.com spent some time exploring the new Lavante/Basware partnership diving a little more deeply into why such a partnership would take shape.  Astutely, Busch points out that neither firm has played at “superficial Barney deals” (read: “I love you, you love me”) which frequently dot the partnership landscape.  So why should these two groups, which may seem to have otherwise disparate backgrounds come together?

From his review of the deal announcement, Busch quickly connect dots, and highlights a marquee quote from the release, “the combination of Basware’s enterprise purchase-to-pay solutions and Lavante’s suite of Supplier Information Management (SIM) tools will enable Fortune 1000 companies to drive efficiencies throughout the purchase-to-pay process and maximize their return on investment.”  If I may add a little more self-serving color around this quote… For years, Lavante has delivered vendor file management in tandem with its flagship supplier recovery services and has recently expanded vendor file processing into ongoing on-demand SIM.  Basware customers, attempting to install enterprise-wide P2P solutions are often gated by poor quality of their resident supplier data  and there really is no quick fix for this dilemma.  Although a supplier cleanse project can prove helpful to improve data quality in the short term, that information begins to deteriorate rapidly.  Lavante benchmarking demonstrates that at least 50% of suppliers will change some relevant attribute on an annual basis and the Institute of Management Accounting estimates that up to 7% of companies annually change their name.  Long story short:  Lots of constant change.  The solution to this constant data drift may start with a project, but truly requires an ongoing process to sustain the data quality, and that is where Lavante SIM comes into play and provides that ongoing quality (as well as many other services).

Another of Busch’s accurate observations (which was not mentioned as directly in the release) is how Basware can leverage Lavante’s recovery services to decrease the barriers of entry for clients that run into budget difficulties.  Busch writes, “Lavante can serve as a means to generate the working capital to fund investments in invoice automation solutions such as Basware.”  For years Lavante has refined its platform for communicating with and driving compliance throughout a company’s vast vendor population.  In that process, Lavante is able to perform a near-effortless review supplier AR ledgers.  It is with this ongoing visibility that Lavante is able to unlock working capital from within the supply chain and return it back to the enterprise.  These dollars which average about $600,000-$900,000 per $1Billion spent by an enterprise can quickly add up to millions of freed up working capital and can be applied to fund any number of investments in the P2P space and beyond.

Read the full Jason Busch article

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Free Webinar on 1099 Reporting Changes (from 2010 health care bill)

Wednesday, June 16th, 2010

Download the “New 1099 Tax Laws” Webinar for free!

We are still celebrating a huge success surrounding last Friday’s webinar.  With very limited outreach efforts, we overbooked the capacity of our web cast provider and we retained all attendees for the entire event.  Anyone well rehearsed in presenting webinars will acknowledge bth of these data points as huge feats!

Sherry DePew conducted and expert walk-thru of the new 1o99 laws which will dictate the future of 1099 reporting for companies (of all sizes) for the next several years.  The new laws will increase workloads, staffing requirements and exposure to significant non-compliance fines.  Sherry outlined a very realistic plan for getting all the facts and for getting prepared.

We are scheduling many more webinar events about similar and related topics soon.  Please notify us at info@lavante.com to get on our distribution list.

We would love to hear any comments or questions whether you were able to attend of not and we are offering a free video replay of the webinar by clicking on the tile below.

Webinar

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TIPRA Section 511: Mandatory 3 percent withholding on government purchases

Wednesday, June 16th, 2010

One provision within the 2006 Tax Increase Prevention and Reconciliation Act (TIPRA) is generating concern on the part of both businesses and governmental agencies. Section 511 requires many government agencies to withhold three percent from most payments for products or services they purchase. The change applies to government agencies with annual procurement budgets of $100 million or more, and to most purchases $10,000-plus. Some types of transactions are exempt from the legislation, including payments of interest and payments to tax-exempt organizations.

This provision initially was to go into effect for payments made after December 31, 2010. However, the stimulus package, AKA the American Recovery and Reinvestment Act of 2009, delayed the effective date for one year. Now, purchases made after December 31, 2011 will be subject to the mandate. (more…)

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Tackling The “Middle Ground” of Payments

Tuesday, June 8th, 2010

A growing number of businesses today are tackling the “middle ground” of payments – or the spending that falls between very low- and very high-ticket items, and that is done with suppliers that may not be high-volume, but that still invoice regularly, according to a recent report by J.P. Morgan. After all, the ends of the payment spectrum already have been taken care of, at least at many companies. Purchasing cards usually work well for low-dollar, frequent purchases, while ACH capably handles high-dollar transactions.

To target this group of payments, which so far, has largely been paper-based, companies are turning to single-use accounts. They’re also expanding their use of p-cards. (more…)

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SaaS and “SaaSification” at AMR Supply Chain Executive Conference Sponsored by Ariba.

Friday, June 4th, 2010

I am currently on site at AMR’s Supply Chain Executive Conference, and I sat in on an extraordinary session called “Supply Chain in a Cloud.”  The presentation was sponsored by Ariba and presented by AMR heavies, Mickey North Rizza and Dennis Gaughan.  I have plenty to say about the research results and the light that AMR is beginning to shed on the migratory patterns of companies from enterprise applications to “the cloud.”  Before launching too heavily into that I want to call out a phrase that was really cemented during Ariba President Kevin Costello’s introduction.  Costello spoke of this migration as a “Saasification” of business solutions.  (rhymes with “classification,” let it soak in…)  I have heard this vernacular thrown around and I have even heard of business becoming “SaaSy,” but I think the discussion that rose up from today’s presenters and audience really put their finger on the pulse of this new concept.

What Ariba calls a commerce cloud and Mickey North Rizza further identified as the walls of the enterprise becoming blurred really is a “migration” or a “SaaSification.”  Presently not all enterprises are on this journey, but one gets the feeling that most companies are at least talking about it.  Over half of companies reviewed for the research reported that some aspect of their enterprise was on a public cloud.  (46% use a hybrid solution)  Yes, this was where the discussion of security began and continued throughout the rest of the presentation.  IT and those that empathise with the plight of IT have been consistent in their claim that SaaS commerce opens the door to more risk.  Unfortunately, Gaughan did confess that that inflated risk may only be conjecture at this point as there is no compelling data to point to more incidence of risk post SaaS implementations.  The risk boogie man is an external person that hacks into the enterprise and performs any series of costly or disruptive actions.  In reality, risk and fraud more often come from employees, customers or suppliers.  An argument can still be made that these exposures are equally present in SaaS or non-SaaS environments.

Discussions about risk aside, people are curious about becoming SaaSy.  There is too much to gain not to at least be curious.  The research suggests that implementation times are actually less than the expectations that enterprise apps have taught us to expect.  I was taking fast notes, but I gathered that 33% of companies that are considering a SaaS solutions expect ROI in the first 9 months whereas 60% of companies currently implementing a SaaS solution expect ROI in the same period.  Increased ROI; Costs reduction; faster time to productivity; Reduced Implementation and more frequent upgrades are among the top reasons that people are beginning to dream about the cloud.  Although these benefits were not without detractors.  One insightful voice brought up that auto-upgrades, although the promise less costs and constant cutting edge technology to the client are also disruptive in that than can easily tweak the work flow that has been adapted to support the new SaaS model.

The conversation was well presented and invited well-thought and free flowing commentary from the audience.  The mark of a great presentation, in my opinion, is one that turns the audience into the expert.  I suppose the socialization of information is what we are really talking about anyway.  The walls being blurred.  Businesses lock arms with their Supplier community.  In this model, if we play this out a little more, ultimately the supply chain becomes part the enterprise.  Eventually commerce itself becomes the enterprise.  It is something to think about anyway.

I digress a bit, but being part of discussion like this points back to the overwhelming need for Lavante’s supplier information management (SIM) SaaS tools.  Like most things, the SaaS model will only be as strong as the quality of the data inhabiting it.

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The Summary of the 1099 Reporting and Tax Legislation changes

Tuesday, June 1st, 2010

The Summary of the Tax Legislation changes

Section 6041 of the Internal Revenue Code outlines 1099 reporting requirements.  The Patient Protection and Affordable Care Act includes an Amendment to Section 6041 which now requires 1099 reporting for any payments aggregating $600 to a supplier per year

The new amendment will now create requirements for reporting for:

  • All for-profit corporations (excluding tax-exempt corporations)
  • Payments made for Property (goods, merchandise, supplies, raw materials, equipment, etc.)

Companies will be required to submit accurate TIN information or face monetary penalties

The provision in the health care law is aimed to reduce the gap between income that individuals and businesses make and the federal taxes they pay, which the Government Accountability Office estimates is $345 billion

The Wall Street Journal says Congress hopes the new 1099 provision will collect $17 billion more in federal taxes and fees.

What has been changed? (more…)

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Payment Card Fraud

Tuesday, June 1st, 2010

A recent study by Richard J. Sullivan of the Federal Reserve Bank of Kansas City looked at security within the payment card industry. As its title indicates, “The Changing Nature of U.S. Card Payment Fraud: Issues for Industry and Public Policy,” focuses primarily on potential public policy responses to payment card security. Even so, it offers insight and information of use to accounts payable professionals.

Since 2005, at least 2,221 breaches of card data in the U.S. have been made public; these encompass nearly 500 million records. Just eight extraordinarily large breaches – TJX, TD Ameritrade and Heartland Payment Systems, to name a few – account for about four-fifths of these records. So, while nonbank payment processors accounted for just two percent of the breaches, these covered nearly 40 percent of the records compromised. Nearly two-thirds (64 percent) of breaches are the work of outsiders. However, more than a fifth are a result of accidental disclosures by insiders. (more…)

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